Protect Each One Consulting L.L.C

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HIPAA Compliance

Effective Date: June 25, 2025
Protect Each One Consulting, LLC
Website: https://protecteachone.com

🔐 Our Commitment to Your Privacy

At Protect Each One Consulting, LLC, we take your privacy and confidentiality seriously. As a provider of mental health counseling, training, and consulting services, we are fully compliant with the Health Insurance Portability and Accountability Act (HIPAA) and all related federal and state privacy regulations.

We are committed to maintaining the security and confidentiality of your personal health information (PHI) at all times.

🧠 What Is HIPAA?

HIPAA is a U.S. federal law designed to protect your sensitive health information from being disclosed without your consent or knowledge. It applies to any entity that handles medical or health-related data, including behavioral health providers like us.

🔒 How We Protect Your Information

To ensure full compliance with HIPAA, we implement the following:

  • Confidential Record-Keeping
    All client records are stored securely and accessed only by authorized professionals within our team.

  • Secure Communication
    We use encrypted systems and HIPAA-compliant platforms (including Microsoft Teams, Amelia, and other verified tools) for virtual sessions, emails, and scheduling.

  • Limited Data Access
    Staff only access the information they need to provide services.

  • Employee Training
    Our team receives regular training on privacy, confidentiality, and data security protocols.

  • HIPAA-Compliant Software
    All third-party platforms we use are reviewed and selected based on strict HIPAA compliance standards.

🧾 Your Rights Under HIPAA

As a client, you have the right to:

  • Access your health information

  • Request corrections to your information

  • Receive a copy of this privacy notice

  • Request a record of disclosures made

  • Request limits on how we use or share your information

  • File a complaint if you believe your privacy rights have been violated

📞 Contact for Privacy Concerns

If you have questions or concerns about how your information is handled, please contact our Privacy Officer:

Veronica Y. Griffin
Privacy Officer, Protect Each One Consulting, LLC
📧 Email: info@protecteachone.com
📞 Phone: 540-735-7501
📍 Address: 501 Westwood Office Park, Fredericksburg, VA 22401

📌 Notice

This HIPAA compliance statement applies to all services provided by Protect Each One Consulting, LLC, including counseling, peer support, training, and organizational consulting. For more information on HIPAA, visit www.hhs.gov/hipaa.