LEGAL · PRIVACY & DISCLOSURES
Privacy Policy & Legal Disclosures
Protect Each One Consulting, LLC is committed to protecting your privacy and complying with all applicable federal and Virginia state laws.
Legal · Privacy & Disclosures
Privacy Policy & Legal Disclosures
Protect Each One Consulting, LLC is committed to protecting your privacy and complying with all applicable federal and Virginia state laws. Please read this notice carefully.
- Effective Date: May 3, 2026 | Last Updated: May 3, 2026 | Next Review: May 3, 2027
Section 1 — HIPAA Notice of Privacy Practices
Your Privacy Rights Under HIPAA
As a covered entity under the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Protect Each One Consulting, LLC is required by law to maintain the privacy of your protected health information (PHI) and to provide you with this Notice of Privacy Practices.
Right to Inspect & Copy
You may request to see or receive a copy of your health record within 30 days. A reasonable fee may apply. Psychotherapy notes are excluded. (Va. Code § 32.1-127.1:03)
Right to Amend
You may request a written amendment to your record if you believe it is incorrect. We will respond in writing within 60 days.
Right to Confidential Communications
You may request we contact you by a specific method or address. All reasonable requests will be honored.
Right to Restrict Disclosures
If you pay out-of-pocket in full, you may restrict disclosure of that information to your health plan.
Right to an Accounting
You may request a list of disclosures of your PHI made in the past 6 years.
Right to File a Complaint
You may file a HIPAA complaint with the U.S. HHS Office for Civil Rights at hhs.gov/ocr or 1-800-368-1019. For Virginia state concerns, contact the Virginia Attorney General (804) 786-2071 | ag.virginia.gov
Section 2 — Virginia State Law Requirements
Virginia Privacy, Health Records, and Licensing Standards
Va. Code § 37.2-804.2 — Mental Health Records
Virginia provides heightened confidentiality protections for mental health records beyond federal HIPAA requirements.
Va. Code § 32.1-127.1:03 — Health Records Privacy
Individuals have a recognized right of privacy in the content of their health records under Virginia law.
Virginia Consumer Data Protection Act (VCDPA)
Effective January 2023, the VCDPA provides broad consumer data privacy protections, including health data, for Virginia residents.
18VAC140-20-150 — Virginia Board of Social Work
Licensed clinical social workers must inform clients of fees, billing arrangements, potential risks and benefits, and limitations on confidentiality before rendering services.
18VAC115-20-130 — Virginia Board of Counseling
Licensed counselors must practice within competency boundaries, justify all services rendered, and maintain client confidentiality in accordance with board standards.
Section 3 — Mediation Confidentiality
The Listening Table
All communications, memoranda, work products, and materials related to mediation conducted through The Listening Table are strictly confidential under Virginia law. Confidential materials are not subject to disclosure in discovery or any judicial or administrative proceeding, except as provided by law (Va. Code § 8.01-581.22). Mediators are required to remain impartial and free from conflicts of interest (Va. Code § 8.01-581.24). Mediation services are available to Virginia residents only.
Section 4 — How We Use Your Information
Limited Use for Care, Payment, Operations, Law, and Safety
Treatment
To provide, coordinate, and manage your care
Payment
To bill and collect payment for services rendered
Operations
For quality improvement, training, and administrative purposes
Legal Requirements
As required by federal or Virginia state law
Safety
To prevent serious and imminent threats to health or safety
- We do NOT sell, rent, or share your personal information for marketing purposes
Section 5 — Contact & Complaints
Questions About This Privacy Policy?
Questions about this Privacy Policy? Contact us: 📞 540-736-7501 | 📠 540-300-7888 | 🌐 protecteachone.com/contact/ | To file a complaint: HHS Office for Civil Rights — hhs.gov/ocr | Virginia Attorney General — (800) 552-9963
- ⚠️ This notice is for informational purposes. It does not constitute legal advice. PEO LLC recommends consulting a licensed attorney for specific legal guidance.
PRIVACY QUESTIONS?
Contact Protect Each One Consulting, LLC
Questions about this Privacy Policy or legal disclosures? Contact our office for assistance.
📞 540-736-7501 | 📠 540-300-7888 | protecteachone.com/contact/